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2019 Convention Schedule

Last Updated 1/14/2019 @ 5:30 pm
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Friday, January 18, 2019

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Friday 9:30 AM

Basic Parliamentary Procedure

Learn some basic and useful pieces of parliamentary law to help you work through those difficult meetings. This system for organizing meetings and discussing ideas helps everyone's voice be heard and keeps everything organized.

Presenters:AFSA High School FFA Parliamentary Procedure Team

Moderator:Leeann Moriarty, Aitkin County

Plaza 2

Common Fairground Safety Hazards 101

Identify common fairground hazards and remedies.Includes Common Hazard Safety Checklist to aid your fairground safety hazard survey.

Presenter:Jane Hennagir, MCIT Risk Management Consultant

Moderator:

Plaza 6

Grant Writing Workshop

Raising money whether through grants, sponsorships, or other fundraising efforts can be fun and exciting.However, its success is determined greatly by two things….come find out what they are!

Presenters:Brian Carlson, Carlson Talent Agency and MFCF District 8 Director

Moderator:Sharon Stillings, MFCF Past President

Edina Room

SHARING TABLE:

MFCF, the MN State Ag Society, Delegates, and More

Come and learn more about the MN Federation of County Fairs and the MN State Agricultural Society’s districts and delegate processes.You can also ask questions about the convention.If you have any questions, this is a great place to ask them!

Presenters: Ray Erspamer, MFCF President and Kirk Peysar, MFCF Treasurer and District 6 Director, and Debbie Edman, MN State Fair

Plaza 1

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Friday 10:45 AM

Managing Risks for Volunteers, Independent Contractors and Employees

Learn how to reduce your risk when you need all sorts of people to run your fair or event.

Presenter:Jane Hennagir, MCIT Risk Management Consultant

Moderator:

Plaza 6


Records Retention for County Agricultural Societies

What records do you need to keep and how long do you need to keep them?Come and learn about the retention of different document types, including what records may have permanent historical value, and leave with an understanding of why records retention is important.

Presenters:Charlie Rodgers, State Archivist, MN Historical Society

Moderator:Ray Erspamer, MFCF Presdient

Plaza 1

Basic Parliamentary Procedure (Repeat Session)

Learn some basic and useful pieces of parliamentary law to help you work through those difficult meetings. This system for organizing meetings and discussing ideas helps everyone's voice be heard and keeps everything organized.

Presenters:AFSA High School FFA Parliamentary Procedure Team

Moderator:Jodie Grabarski, MFCF District 4 Director

Plaza 2

Marketing and Advertising

Hear about marketing initiatives of the MN State Fair and things that your fair should consider as marketing options.

Presenters:Christine Noonan, Marketing and Advertising Supervisor

Moderator:Sharon Dotzler, Aitkin County

Plaza 4

SHARING TABLE: Small Fair Challenges

Moderator:Don Merkens, MFCF District 9 Director

Plaza 5

SHARING TABLE: Buildings and Grounds

Moderator:Dennis Van Moorlehem, MFCF District 2 Director

Edina Room

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Friday 1:00 PM

Marketing and Advertising

Hear about marketing initiatives of the MN State Fair and things that your fair should consider as marketing options.

Presenters:Christine Noonan, Marketing and Advertising Supervisor

Moderator:Sharon Dotzler, Aitkin County

Plaza 4

MN Bleacher Safety Act

Presenter:Scott Wheeler, MN Department of Labor and Industry

Moderator:Jeff Potter, MFCF District 7 Director

Plaza 3

Unrelated Business Income Tax (UBIT)

What is UBIT and how does this tax affect fairs?

Presenter:Dan Healy, MN Department of Revenue

Moderator:Dennis Van Moorlehem, MFCF District 2 Director

Plaza 1

Board of Animal Health

MN Board of Animal Health Exhibition requirements and updates

Presenters:Dr. Linda Glaser and Jill Larson, MN Board of Animal Helath

Moderator:Joe Speltz, MN County Fair Alumni

Plaza 2

Recognition Programs

Learn about the Century Farm, Outstanding Senior Citizen, and 50 year State Fair Programs.

Presenters: Marie LeFebvre, Competition Manager, Minnesota State FairModerator: Tiffany Gustin, Executive Secretary MFCF

SHARING TABLE: Grandstand Events

Discussion on grandstand events (successful and unsuccessful) and logistics to make them work.

Moderator:Steve Storck, MFCF Vice President

Edina Room

SHARING TABLE: Fairground Beautification and Signage

Moderator:Carol Schumann, MFCF District 1 Director

Plaza 5

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Friday 2:15 PM

Board of Animal Health

MN Board of Animal Health Exhibition requirements and updates

Presenters:Dr. Linda Glaser and Jill Larson, MN Board of Animal Helath

Moderators:[TBD]

Plaza 2

ST19 Compliance

Find out what fairs need to collect from vendors to comply with this requirement.

Presenter:Katie Corriveau, MN Department of Revenue

Moderator:Dennis Van Moorlehem, MFCF District 2 Director

Plaza 1

The ‘Gram Cram

If you don’t know what “The ‘Gram” is, this may be just the session for you! Instagram is one of the most popular social platforms for younger audiences, which makes it an ideal choice for fair marketers in addition to Facebook. Join us as we cover a couple of basics to launch beginners, but also dive deeper in to the many ways & reasons Instagram is a great tool for promoting your fair!

Presenter:Jodi Buresh, CFE and Director of Partnerships, Saffire

Moderator:Don Merkens, MFCF District 9 Director

Edina Room

Emergency Preparedness

Planning considerations for fairs and large events.

Presenter:Scott Turner, Aitkin County Sheriff - Retired

Moderator: Steve Storck, MFCF Vice President

Atrium 4

How Rodeo Queens and Ambassadors Can Help Promote Events

Discussion of how having ambassadors and queens help you within your community before, during, and after events.For example, I'm not just a spokesperson for rodeo, I'm a spokesperson for the state of Minnesota and all of the communities found within it!

Presenter:Hannah Wagner, Miss Rodeo Minnesota 2019

Moderator:Sharon Stillings, MFCF Past President

Plaza 3

SHARING TABLE: Vendors:How do you fill your commercial buildings?

Moderators:[To Confirm:Wayne] and Carol Schumann, MFCF District 1 Director

Plaza 4

SHARING TABLE: Duties of Officers and Board Members

Moderators:Ray Erspamer, MFCF President,Jodie Grabarski, MFCF District 4 Director

Plaza 6

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Friday 3:45 PM

Alcohol Awareness

Responsible service of alcohol.Attendees will receive a certificate of completion.

Presenter:Robert Foster, SALES Trainer, MN Licensed Beverage Association

Moderator:Darin and Kylene Lehmann, Wadena County

Plaza 6

“Analytics 101:How to Measure Success”

Are you using the data you are collecting? Hold onto your seats, Jodi will give you a fast-paced presentation that will focus on the metrics and analytics of your Website, Ticketing and Social Media.She’ll focus on what is useful and what isn’t and how to drive your success!You’ll be ready to race to success after this presentation.

Presenter:Jodi Buresh, CFE and Director of Partnerships, Saffire

Moderator:Don Merkens, MFCF District 9 Director

Edina Room

How to Prepare for Active Shooter Situations

Come and learn some practical ways to prepare and plan for an active shooter situation….and then hope you never need it.

Presenter:Scott Turner, Aitkin County Sheriff - Retired

Moderator:Matt Immel, IAFE Zone 4 Director

Atrium 4

Got Entertainment?

Entertainment at fairs comes in many forms - from traditional grandstand shows and free stage entertainment to creative roving entertainment, pop-up performances, parades and talent contests. This session will be a conversation with Renee Alexander, deputy general manager of the Minnesota State Fair. She will discuss the successes and challenges of presenting all types of entertainment in a fair setting. She will also offer some creative solutions for presenting entertainment on a limited budget, plus entertainment marketing tips and tricks.

Presenter:Renee Alexander, MN State Fair Deputy General Manager, Entertainment and

Marketing

Moderator: Jeff Potter, MFCF District 7 Director

Plaza 5

SHARING TABLE: Panel Discussion for Fair Secretaries

Come to this panel discussion, featuring experienced fair secretaries.Bring a question!The MFCF is considering putting together a resource manual for fair secretaries.What would you like to see in it?

Panelists:Kirk Peysar, Aitkin County, MFCF Treasurer and District 6 Director

Chuck Schwartau, Goodhue County

[Confirm] Al Paulson, Clearwater County

Moderator: Raija Gustin, Aitkin County

Plaza 4

SHARING TABLE: ByLaws

Bring a copy of your fair’s bylaws and to discuss and review.

Moderators:Jodie Grabarski, MFCF District 4 Director and Ray Erspamer, President MFCF

Plaza 3

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Saturday Schedule

SATURDAY

7:30 a.m. – 7:00 p.m.MFCF Registration

Grand Ballroom Foyer

7:30 a.m. – 7:00 p.m.Convention Socialization

Bloomington Room

7:45 a.m.Awards Breakfast and Opening Ceremony

Grand Ballroom – Ticket Required

9:00 a.m. – 4:00 p.m.State Agricultural Society Office Open

Grand Ballroom Foyer

9:30 a.m.Sessions

10:30 a.m.Refreshment Break – Plaza Foyer

Sponsored by Gopher State Expositions

10:30 a.m.Spouse Tour Departs for Chanhassen Dinner Theatre

Ticket Required – Meet at the North Door

Don’t have a ticket?Check at convention registration.

10:45 a.m.Federation Caucuses

District 1 Veranda 1 and 2

District 2 Atrium 4

District 3 Veranda 3 and 4

District 4 Veranda 7

District 5 Veranda 8

District 6 Veranda 5 and 6

District 7 Atrium 6

District 8 Plaza 2

District 9 Atrium 7

11:15 a.m. (or following Federation Caucuses)

State Ag Society Caucuses

District 2: Atrium 4
District 8: Plaza 2

You are encouraged to attend your district’s caucuses, even if you are not a delegate or alternate.However, if you do not attend a caucus, the following sessions are available to you:

10:45 a.m.Sessions

12:15 p.m.LUNCHEON / MEMORIAL SERVICE Special Guests:AJ Duerr and Cory Bennett, MFCF Lobbyists

Doors open at 11:45 a.m.

Grand Ballroom – Ticket Required

2:00 p.m.Sessions

3:00 p.m.Refreshment Break – Plaza Foyer

Sponsored by Elite H20

3:30 p.m.Sessions

4:00 p.m. Mass Atrium 7

4:30 p.m.Silent Auction Closes

Successul bidders should pay in the Bloomington Room before 6:00 p.m.

4:30 pm – 11:00 pmTrade Show Open

7:10 – 10:00 pmShowcase --- see page xx for the lineup

11:00 pmTrade Show Closes

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Saturday 9:30 AM

Chapter 38

Come and learn more about the Minnesota Statutes that establish County Agricultural Societies.

Presenter:AJ Duerr, MFCF Lobbyist

Moderator:Dennis Van Moorlehem, MFCF District 2 Director

Atrium 7

Summer Fun at the Fair, Electrical Licensing and Inspection Information for Fair Board

Presenters:Steven Dudley and Wade Schlie, MN Department of Labor and Industry

Moderator: Jeff Potter, MFCF District 7 Director

Plaza 3

Responsible Service of Alcohol Training

Learn about the responsible service of alcohol.Attendees will receive a certificate of completion.

Presenter:Robert Foster, SALES Trainer, MN Licensed Beverage Association

Moderator:Mick and Leeann Moriarty, Aitkin County

Atrium 6

The ‘Gram Cram

If you don’t know what “The ‘Gram” is, this may be just the session for you! Instagram is one of the most popular social platforms for younger audiences, which makes it an ideal choice for fair marketers in addition to Facebook. Join us as we cover a couple of basics to launch beginners, but also dive deeper in to the many ways & reasons Instagram is a great tool for promoting your fair!

Presenter:Jodi Buresh, CFE and Director of Partnerships, Saffire

Moderator:Don Merkens, MFCF District 9 Director

Plaza 1

Emergency Pocedurres to Preparedness

Planning considerations for fairs and large events.

Presenter:Scott Turner, Aitkin County Sheriff - Retired

Moderators:Kirk Peysar, MFCF Treasurer and District 6 Director and Thomas Gustin, Pilots of Clear Lake 4H Club

Edina Room

SHARING TABLE: Having a Fair without a Carnival

Moderator:Karin Hadoff, MFCF District 5 Director

Plaza 2

SHARING TABLE: Junior Fair Boards

Moderator:Carol Schumann, MFCF District 1 Director

Plaza 4

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Saturday 10:45 PM

District Caucuses

You are encouraged to attend your district’s caucuses, even if you are not a delegate or alternate.However, if you do not attend a caucus, the following sessions are available to you:

Electrical Licensing & Inspection at Carnivals and Fairs: Owner Operators

Presenters:Steven Dudley and Wade Schlie, MN Department of Labor and Industry

Moderators: Thomas and Raija Gustin, Pilots of Clear Lake 4H Club

Atrium 2

How to Prepare for Active Shooter Situations

(Repeat of a Friday Session)

Come and learn some practical ways to prepare and plan for an active shooter situation….and then hope you never need it.

Presenter:Scott Turner, Aitkin County Sheriff - Retired

Moderator:Mick and Leeann Moriarty, Aitkin County

Edina Room

Legislative Update

Presenters:AJ Duerr and Cory Bennett, MFCF Lobbyists, Representative Joe McDonald and Senator Gary Dahms

Moderator:Matt Immel, IAFE Zone 4 Director

Atrium 6 (CONFIRM)


County Fair Grant Update
Plaza 3
Get an update on the grant programs (including both agriculture and legacy funding) and learn what qualifies Get tips for the application and close-out process.
Presenter: . . . . . . . . . . . . . . . . . . . . . . . . . . .Lisa Sawyer, MN Dept of Agriculture

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Saturday 2:00 PM

Legislative Update

Presenters:AJ Duerr and Cory Bennett, MFCF Lobbyists, Representative Joe McDonald and Senator Gary Dahms

Moderator:Brian Carlson, MFCF District 8 Director

Atrium 6


County Fair Grant Update
Plaza 3
Get an update on the grant programs (including both agriculture and legacy funding) and learn what qualifies Get tips for the application and close-out process.
Presenter: . . . . . . . . . . . . . . . . . . . . . . . . . . .Lisa Sawyer, MN Dept of Agriculture

Sharing Table: Social Media

Get some updates on using social media to promote your fair.

Moderators:Kylene Lehmann, Wadena Count, Matt Immel, IAFE Zone 4 Director

Atrium 7

Records Retention for County Agricultural Societies

What records do you need to keep and how long do you need to keep them?Come and learn about the retention of different document types, including what records may have permanent historical value, and leave with an understanding of why records retention is important.

Presenter:Charlie Rodgers, State Archivist, MN Historical Society

Moderator:Kirk Peysar, MFCF Treasurer and District 6 Director

Plaza 3

Common Fairground Safety Hazards 101

Identify common fairground hazards and remedies.Includes Common Hazard Safety Checklist to aid your fairground safety hazard survey.

Presenter:Jane Hennagir, MCIT Risk Management Consultant

Moderator:Dennis Van Moorlehem, MFCF District 2 Director

Edina Room

What Is the Right Mix of Food at Your Fair?

How many corn dogs?How may ice cream stands?This session will discuss how to balance the mix of stands between traditional choices regional favorites and brand new concepts.Is your fair “under-fooded” or “over-fooded”?

Presenter:Dennis Larson, MN State Fair License Administration Manager - Retired

Moderator:Jeff Potter, MFCF District 7 Director

Plaza 4

4-H Update

Come and meet Jennifer Skuza, the MN 4H State Director and hear updates on the 4-H program.

Presenter:Jennifer Skuza, PhD, MN 4-H State Director

Moderator:Jodie Grabarski, MFCF District 4 Director

Plaza 1

SHARING TABLE: What is the relationship between your fair board and your county board?

Moderator:Pete Leibel, Pine County

Plaza 2

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Saturday 3:30 PM

Managing Risks for Volunteers, Independent Contractors and Employees

Learn how to reduce your risk when you need all sorts of people to run your fair or event.

Presenter:Jane Hennagir, MCIT Risk Management Consultant

Moderator: John Dvorak, Rice County

Edina Room

Got Entertainment?

Entertainment at fairs comes in many forms - from traditional grandstand shows and free stage entertainment to creative roving entertainment, pop-up performances, parades and talent contests. This session will be a conversation with Renee Alexander, deputy general manager of the Minnesota State Fair. She will discuss the successes and challenges of presenting all types of entertainment in a fair setting. She will also offer some creative solutions for presenting entertainment on a limited budget, plus entertainment marketing tips and tricks.

Presenter:Renee Alexander, MN State Fair Deputy General Manager, Entertainment and

Marketing

Moderator:Jodie Grabarski, MFCF District 4 Director

Atrium 6

4-H Update

Come and meet Jennifer Skuza, the MN 4H State Director and hear updates on the 4-H program.

Presenter:Jennifer Skuza, PhD, MN 4-H State Director

Moderator:Carol Schumann, MFCF District 1 Director

Plaza 1

SHARING TABLE: Competitive Exhibits

Moderator:Karin Hadoff, MFCF District 5 Director

Plaza 2

SHARING TABLE: Panel Discussion for Fair Treasurers

Come to this panel discussion, featuring experienced fair treasurers.Bring a question!We will touch on premium reimbursements and more.

Panelists:Kirk Peysar, Aitkin County, MFCF Treasurer and District 6 Director

[Confirm] Al Paulson, Clearwater County

Moderator:Tiffany Gustin, MFCF Executive Secretary

Plaza 3

Mass 4 PM

All are invited to attend!While this service will be conducted by a Catholic priest, it is open to people of any faith.

Father John Vakulskas, Jr.

Atrium 7

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Sunday January 20, 2019

7 to 8 AM State Agricultural Society Office Open
Grand Ballroom Foyer


8 AM State Agricultural Society - Breakfast & Annual Meeting
Grand Ballroom


10 minutes after the conclusion of the State Fair annual meeting the 2019 annual meeting of the Minnesota Federation of County Fairs will begin.
Edina Room


12 Noon Lunch on your own

12 Noon MFCF Board meeting
Crescent Kitchen


3 PM hotel Check Out Time
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